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What is Church Management Software?

Church management software enables religious organizations and churches to automate common management, administrative, and reporting tasks. These feature-rich systems help to streamline daily processes, support collaboration, and expedite communications. They are available as both comprehensive and standalone applications. Churches of any size and budget can benefit from this type of software.Show more Church management software can be used to manage membership and mailings, events, fundraising, and report generation. Churches can utilize the package to reduce costs and track the growth in their congregations. Start by checking our leader Pushpay, and other recommended solutions in this category.Show less

How was this ranking made?

In order to create this ranking of best Church Management Software we have analyzed 192 different apps currently present on the market, studying their features, ease of implementation, customer support, possible integrations as well as mobile device support using our unique SmartScoreTM rating system. This list has been developed by Nestor Gilbert, our SaaS authority responsible for the Church Management Software category.

List of Top 12 Church Management Software

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1. Pushpay

Our score: 9.3 User satisfaction: N/A

A digital giving and mobile engagement solution created to reinforce the efforts of churches and non-profit organizations. It’s an innovative solution that enables churches to engage members and advance their faith. Besides, it offers a seamless giving experience for all members, allowing them to share their generosity with ease.

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2. Planning Center

Our score: 9.2 User satisfaction: 100%

A web-based church management app that equips churches with the tools they need to keep up with the changes in the management operations of growing churches through task-focused solutions. Planning Center has the solutions you need to plan services, equip worship teams, schedule volunteers, and accept and process donations.

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3. FellowshipOne

Our score: 9.1 User satisfaction: 100%

A robust church management software platform that integrates church management, accounting, mass messaging, and online giving solutions allowing you to grow the church. Its modular architecture means that you can use the management, online giving, and accounting modules as standalone solutions or combine them into a comprehensive platform.

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4. EasyWorship

Our score: 9.0 User satisfaction: 98%

A simple yet powerful church media software that assists ministers in creating engaging and media-rich presentations for their sermons and other church activities. It meets the needs of all churches big and small, allowing them to build scriptures, song lyrics, announcements, bible scriptures, and videos in one place.

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5. easyTithe

Our score: 8.8 User satisfaction: 100%

A flexible online giving solution that leverages innovative technologies to streamline giving and donations for churches. It provides a unified dashboard that enables those at the helm to track and manage church transactions. Besides, you can glean insights that empower you to align the congregation with your church missions.

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6. Pro Church Tools

Our score: 8.5 User satisfaction: 89%

A website that offers free tools, courses, playlists, podcasts, and other content for churches to gain new skills and to be noticed by prospective members. It’s a reliable platform that enables the church to boost member engagement, especially the Millennials and Generation Z.

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7. ChurchTrac Online

Our score: 8.5 User satisfaction: N/A

An easy-to-use all-in-one church management software app that aids small and mid-sized churches and growing ministries to administer their members, prospects, and visitors. Besides, it provides robust tools to streamline accounting, budget, online, and text giving/contributions, events, and child check-in.

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8. ACS Church Software

Our score: 8.3 User satisfaction: N/A

A comprehensive church management and accounting software designed to help faith-based organizations bring the congregation, operations, and ministries together. Boasting a set of robust tools, the platform streamlines operational and finance-related workflows. It also keeps those at the helm informed so they can discipline and guide members, visitors, and leaders.

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9. Churchteams

Our score: 8.2 User satisfaction: 100%

An easy-to-use church management platform created specifically to help churches manage their internal operations and functions, such as membership management, attendance, and donations. It empowers members and visitors alike to text a local phone number for registration, giving, check-in, or digital bulletin.

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10. Church Community Builder

Our score: 8.2 User satisfaction: 99%

A reliable church software that helps church leaders, pastors, and administrators implement effective systems and processes through software, coaching, and peer-to-peer networks. With its innovative tools, the platform enables the church to engage their people, create tightly-knit communities, and nurture disciples.

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11. ParishSOFT ConnectNow Family Suite

Our score: 7.7 User satisfaction: N/A

A church management software with family directories, and a religious education program modules that aims to increase income, improve productivity, and streamline church administration.

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12. Logos

Our score: 6.6 User satisfaction: 99%

A full-featured Windows-only church management software.

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Church Management Software Guide

Table of contents

Church management tools aid churches and religious organizations to automate and streamline routine daily tasks. This type of system offers undeniable benefits, but how do you select the best church management software programs as each one offers different tools? To avoid mistakes, churches need to carefully investigate a shortlist of platforms and do informed comparisons to ensure they pick an apt solution. To help you, we provide the lowdown on what is church management software and the top functionalities and elements to look for in it.

Get to Know Each Product with Free Trial

The best church management software providers offer a free trial or demo to enable potential buyers to do a comparison of the features before they invest their money. Utilize this opportunity to understand if each app’s feature set offers what you need. Visit the websites of these popular church software systems to check if they offer a free trial: Servant Keeper, Churchteams, Roll Call, and Breeze. These applications have high rankings in our church management tools reviews, so take a good look at them. 

Targeted Businesses

  • Small and family size churches. Though people are familiar with each other in small churches, still church managers need to record contributions, track attendance, and maintain membership data. They can invest in affordable installed or SaaS products to manage daily administrative tasks.
  • Medium and large size churches. Churches that have 250 to 2,000 members usually have large budgets that need advanced accounting and reporting programs. These apps efficiently track spending by project, department, and fund, and automate member contributions, fixed asset tracking, payroll, and taxes.
  • Megachurches. These churches have more than 2,000 members and may use multiple locations. So, they need a system that offers a single database that enables leaders to track and report from any location to manage events and outreach programs. Plus, the software should offer communication tools to assist volunteers and members to create groups, collaborate, and schedule activities.

Examples of Church Management Software

  • Servant Keeper: A member and volunteer management system suitable for midsize to enterprise-level faith-based organizations and churches. They can use it to reduce administrative overhead and streamline member management.
  • Churchteams: A church management software solution aimed at churches overseeing multiple ministries and small groups. It supports membership management, contributions, check-in, mass communications and more.
  • Roll Call: A church management platform with on-premise as well as cloud deployment options. It offers a church attendance portal, children’s check-in system, group and class management system, contribution tracking system, and centralized membership database.
  • Breeze: A web-based solution catering to the requirements of small and midsize churches across the US. The app is intuitive and easy to use.
  • Pushpay. Reliable mobile engagement and digital giving software built for churches of all sizes. The platform empowers church leaders and pastors to engage their members while inspiring them to share their generosity.

Types of Church Management Software

Desktop-based software

The main advantage of desktop-based systems is you can store everything securely on your computers. You own the solution and your data. However, you need to take care to perform regular backups so that your church data is safe in case a disaster or emergency crashes your on-premise computers.

Web-based or cloud systems

These solutions can be accessed from anywhere, anytime. Therefore, they are ideal for larger churches that have employees working in diverse locations. Top apps offer handy features such as enabling members to view their personal membership records as well as donation history from their home.

Key Features of Church Management Software

  • Membership management. You can securely store and update important member, visitor, and volunteer data such as addresses, phone numbers, and activity involvement. Plus, you can utilize reporting and search features to customize lists and create directories for outreach.
  • Check-in and child security. Check-in tools track member and visitor attendance at events such as retreats, camps, and seminars. Plus, they can integrate with touch screen technology to enable self-service check-in. Child check-in functionality helps to keep track of children present in specific church places such as nurseries and classrooms.
  • Communications/outreach. These tools can be used to engage members through direct mail, email marketing, events, and activities.
  • Volunteer management. Empowers churches to organize volunteers’ contact details, availability, work history and more. Scheduling features and outreach tools can be utilized to contact volunteers for planned events.
  • Event and facilities management. Helps to reduce the time spent on managing group events and activities. Scheduling tools prevent double booking of resources such as video equipment, vans, and rooms. Other functionalities include tracking and reporting, payment process support, event listing search, and web-based registration.
  • Accounting. Helps to securely track and report revenues and expenses for multiple funds.
  • Contributions/donor management. Helps to securely collect and manage major, planned, and individual donations.
  • Mobile access. Nowadays, church management software solutions are adding this feature to give teams and members an easy way to communicate. Mobile apps come in handy for volunteers who want to access rosters, directories, and songs while on the go.

Benefits of Church Management Software

What benefits can your church expect by subscribing to a church software solution? Here is the list of major advantages:

  • You can maintain a secure contact database that contains details of all members, visitors, and volunteers.
  • Reporting capabilities enable you to compile the data needed to make effective stewardship decisions.
  • You can improve membership engagement by easily communicating announcements to select groups and individuals as well as the entire congregation.
  • Securely track contributions and donations with back-end processing and reporting to generate statements and maintain records for audit purposes.
  • Use automated activity and event scheduling tools to empower groups and members.
  • Social media. Faith-based organizations and churches are keeping pace with the times and leveraging the popularity of social media networks such as Facebook and Twitter to engage members and volunteers. They are sharing information and content on these sites to get support for their events and activities. Plus, they are linking social media channels with other outreach mediums like email to improve communication with members.  
  • Online donations. Surveys report that online donations are increasing at faith-based groups and congregations. To utilize the popularity of the internet, churches need to provide members and volunteers effortless ways to make online and mobile contributions.

Potential Issues

Churches may fail to make full use of the software because of the following reasons:

  • They may invest in a solution that does not integrate with other accounting, membership, and contributions tools, or is not capable of scaling to meet growth.
  • Churches may overlook important regulatory, compliance, or accounting issues.
  • Do not possess the software infrastructure and knowhow to support integration of applications from different vendors.
  • Fail to provide adequate training to staff members to utilize the full functionality and features of the software.

Factors to Consider before Buying a Church Management Software

The market is awash with a plethora of church management software. If you dive blindly, then chances are you’ll end up with a solution that’s not fit for your church. To be on the safe side, you have to put the following factors into serious consideration.

  1. Examine your church and makes sure you have all the needs adequately listed. Then decide what your most pressing needs are and those that don’t require immediate attention. This way, it will be easy to pick software with all the features that you need to solve your problems. 
  2. How big is your congregation? It is important to take this into account as it impacts the total cost of the software you choose. Remember, church management pricing may vary based on the number of church members or attendance. So, knowing the number of your followers can help you avoid shelling out extra money to manage non-existent members. 
  3. What’s your budget ceiling? You now know your needs and the number of followers you need to manage. Next, you should calculate a friendly budget, an amount that you can spend without draining the church coffers. Finally, you need to explore those options that are within the set limits.

Cost of Church Management Software

Owing to the competition witnessed in the church software arena, you will be spoilt for choice when picking the best for your church. As regards to the pricing, church management software vendors have different pricing schemes. The pricing may vary based on the number of users or features. 

Generally, the pricing may range between $10/month to $110/month. Of course, some vendor’s pricing will be outside this range on both ends of the spectrum. Further, there some free versions available, but their feature set is often limited and lacks advanced/premium tools.

List of Church Management Software Companies

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Church Management Software

Things to consider when you invest in a SaaS

SaaS software offers many benefits such as simple setup, access, and integration as well as data security. To pick the perfect system for your requirements, you need to do your research thoroughly. To start, begin with the following suggestions to consider and analyze the various products:

Know your needs: First, be certain about your company’s needs and requirements. Why do you need to invest in a SaaS application? What tasks and goals do you intend to achieve with the solution? If you are sure about your requirements, you can easily find a suitable solution that fulfills them.

Compare features and price: Make a shortlist of SaaS systems that offer the tools you need and are within your budget. Browse online reviews of the shortlisted solutions to find out what each one offers.

Use the free trial and extend it if necessary: Subscribe to the free trials of the shortlisted solutions and check out their features firsthand. This will help you to understand if the software offers what you need to enhance your firm’s effectiveness and productivity. Ask for an extension of the free trial if the time is too short to gauge the program’s effectiveness.

Talk to the vendor: Finally, talk to each provider about the help and support they can offer. Try to negotiate the cost and get discounts. Ask about the training and consultation they offer to help you to use the application successfully.

Frequently asked questions about Church Management Software

What is the best church management software?

The best church management software is Pushpay for many good reasons. First, the platform offers a set of revolutionary group management tools designed to help churches keep abreast of the current demographic shifts. The tools provide an excellent way to keep all members engaged, including the young generation and those who don’t always walk through the church doors physically. It empowers churches to connect with every member and walk with them down their faith journey. 

Second, the solution provides a children’s check-in feature created to ensure children are safe within the church compound. Beyond these, Pushpay has an integrated online giving tool designed to streamline digital giving. With the platform, members of the congregation can chip in with donations. The best thing is that you don’t have to ask members to give: the convenience and ease exhibited by the platform leave them obliged to contribute.

What are the benefits of church management software?

Church management software enables churches to keep their agendas rolling in the fast-paced, mobile-first world. They streamline both the front-end and back-end operations, empowering churches to register new members, deliver engaging sermons, manage finances, and more. This is just the tip of the iceberg, as the platforms can deliver numerous benefits, including:

  • Streamlined check-ins: Church management software come with a robust check-in feature that helps track members and guest. Whether your church has hundreds of congregants or more, the solution makes it easy to determine who is in attendance and who is not. Besides, there is a check-in tool built primarily to enhance child security. 
  • Centralized database. The solution allows you to securely keep an up-to-date database with contact information of church members, volunteers, and visitors. They enable you to maintain a single information repository with member details, contact details, and records of collections. 
  • Effective communication. Since you have all the contact information in one place, it is easy to share messages with all members or a specific group such as donors and volunteers. The ability to connect with members on their favorite devices makes it easy to keep everyone engaged. Besides, it’s easy to inform members about upcoming events and developments. 
  • Accurate accounting. With church management software, leaders can discharge their duties pertaining to financial management with confidence. The platforms provide accurate financial reporting for multiple funds that can be presented to donors for funding.
What are the features of church management software?

To deliver the benefits mentioned above, church management software should offer a set of basic features. These features include: 

  • Communication tools. These tools help churches to communicate clearly and keep every member looped in to create a closely-knit community. 
  • Membership management. It helps you securely store contact information and addresses of your church members, visitors, and volunteers. 
  • Check-in and child security management. An indispensable feature that helps you keep track of members moving in and out of the church premises. It also plays a crucial role in enhancing children’s security, especially during church events and retreats. 
  • Financial accounting. A backbone feature that helps keep one of the most critical church back-end processes in order. It provides accurate reports of revenue and expenditure to help you distill insights about the amounts getting in and out of the coffers. 
  • Donor and contribution management. Another crucial feature designed to help churches collect and manage member contributions, pledges, and donations.
What is the easiest church management software to use?

As we have already seen, there is no doubt that church management software plays a significant role in streamlining church management. Much like other digital tech tools, the platforms can have a complex architecture, but that doesn’t mean they are all difficult to use. You can still find solutions that are easy to use like the ones below:

  • Pushpay. A powerful solution that provides all the features you need to know, manage, engage, nurture, and keep your congregation. It is an easy-to-use platform that provides higher engagement and deeper insights. This way, it empowers church leaders and pastors to hold the hands of congregates and walk with them down the faith journey. 
  • easyTithe. As the name suggests, this is an easy-to-use church software designed to streamline giving and donations. With features such as text giving, easyTithe creates a convenient environment for members to give and donate. 
  • ChurchTrac Online. Described as user-friendly, ChurchTrac Online lives up to the billing by providing easy-to-use tools to streamline church management. From membership and management to contribution/giving and accounting, the platform has all the tools you need to keep your house in order.
What is a good free church management software?

The church management software niche has recorded tremendous growth over the last few years. As a result, the industry has numerous vendors competing to claim a stake of the ever-expanding customer base. Innovation has been the ground for much of the competition for developers targeting mega-churches, whereas some vendors have used pricing to woo small churches. Today, there are numerous church software tools that provide free plans. Here are some examples:

  • Planning Center. Small churches looking to leverage the latest technology to grow their congregation cannot go wrong with Planning Center. Its free plan allows you to manage up to 25 group members, register 5 attendees per month, accept 10 monthly donations, and complete 15 daily check-ins. 
  • ChurchTrac Online. Another great tool for small churches that want to use technology but don’t have the deep pockets to actualize their plan. ChurchTrac Online’s free plan allows you to manage up to 75 church members, print reports, and communicate with members via email and SMS.
Nestor Gilbert

By Nestor Gilbert

Senior writer for FinancesOnline. If he is not writing about the booming SaaS and B2B industry, with special focus on developments in CRM and business intelligence software spaces, he is editing manuscripts for aspiring and veteran authors. He has compiled years of experience editing book titles and writing for popular marketing and technical publications.


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FinancesOnline is available for free for all business professionals interested in an efficient way to find top-notch SaaS solutions. We are able to keep our service free of charge thanks to cooperation with some of the vendors, who are willing to pay us for traffic and sales opportunities provided by our website. Please note, that FinancesOnline lists all vendors, we’re not limited only to the ones that pay us, and all software providers have an equal opportunity to get featured in our rankings and comparisons, win awards, gather user reviews, all in our effort to give you reliable advice that will enable you to make well-informed purchase decisions.